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Knowledge from real projects

Practical articles on SharePoint, Microsoft 365, Teams and SPFx – based on more than 20 years of project experience.

Personal writing by Florian Grasel → floriangrasel.com

Smarter Event Booking 1.5: the day schedule in the edit form and an Outlook meeting request, captioned “Outlook invitations · Day schedule · Archive per event”

IntranetOct 15, 2026

Smarter Event Booking 1.5.0: Outlook invitations, day schedule, archive

The new version: the confirmation as a real Outlook invitation, time slots edited in a table and a day schedule, and one message to all attendees of an event.

Diagram: on the left a project list with the control field Delete versions and the values Yes, Done, No and Error, in the middle the weekly run, on the right the result per library with deleted versions and freed storage

DocumentsOct 14, 2026

SharePoint: deleting old versions automatically to free up storage

Delete old versions in SharePoint Online with PowerShell and an Azure Function: driven by a list, app-only, with a time budget, log and dry run. With code.

Diagram: on the left a message with the buttons Read and Acknowledged, on the right the list of own acknowledgements with status, below the sender’s view

DocumentsOct 13, 2026

Getting acknowledgement confirmed: traceable staff information in SharePoint

Replace sign-off sheets and email read receipts: staff confirm policies and notices in the intranet with one click, and the status per person is visible.

Diagram: worksheet with libraries and folders in rows, roles in columns and the cell values R, W and D, next to it the pane for applying changes

ProjectsOct 13, 2026

Managing SharePoint permissions in Excel: the permission matrix of a project workspace

Read, change and apply the permission matrix of a project workspace in Excel: libraries in rows, roles in columns, a log entry per change.

Approval record of a work instruction: for each version the reviewer, approver, validity period and number of acknowledgements

DocumentsOct 5, 2026

Is SharePoint audit-proof? What a DMS must prove

Audit-proof storage is not a switch in SharePoint. What the term requires, what version history and Purview do and what a DMS proves for controlled documents.

Digital visitor log of a location with key figures for planned, on-site and checked-out visitors

IntranetOct 4, 2026

A digital visitor log instead of the paper sign-in sheet: registering visitors with Microsoft 365

Why the paper sign-in sheet at reception falls short and how a digital visitor log with Outlook, QR code and a terminal works in your own Azure subscription.

Diagram: on the left the Word file being edited, on the right the generated PDF with cover sheet, version, validity and footer

DocumentsOct 4, 2026

Controlled digital work instructions: from Word to the valid PDF

How a Word file becomes a controlled work instruction: number, approval, PDF with cover sheet, a stable link at the workplace and periodic review.

Diagram: process map with management, core and support processes, next to it a work instruction assigned to a process, management systems and scope

DocumentsOct 3, 2026

Building an integrated management system in Microsoft 365

One rulebook for quality, environment, occupational safety and information security: how process map, metadata and roles carry an IMS in SharePoint.

Table: requirements from ISO 9001 clause 7.5 and how they are implemented, from review and approval to retention and disposition

DocumentsOct 2, 2026

ISO 9001 document control with SharePoint

What ISO 9001 clause 7.5 requires for the control of documented information, what SharePoint covers and where controlled documents need more.

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