SharePoint & Microsoft 365
Smarter Event Booking
Plan and book events, directly in SharePoint.
Smarter Event Booking is the event management solution for SharePoint: registrations, waiting lists and automatic email notifications with ICS calendar entries – managed centrally for all corporate events.
Create, register, manage
Smarter Event Booking brings planning, registration and participant management together in one place – inside your SharePoint environment.
- 1
Create events
Set up events for your organization and define the maximum number of participants, registration and deregistration deadlines, and how often each person can register.
- 2
Automatic emails
Define email templates that are sent to participants automatically upon registration – including an ICS calendar entry for Outlook.
- 3
Central management
Manage all participants in one place, activate waiting lists for fully booked events and provide information material as file attachments.
Straightforward registration
Your employees register for events in a few clicks while spots are available – or join the waiting list once an event is fully booked.
A personal overview shows all of their registrations at a glance, so booked events stay easy to keep track of.
Calendar view
Activate the calendar view to see all event dates at a glance. Booked events are highlighted in green.
Built-in tools or app?
When are Microsoft’s built-in tools enough?
Microsoft 365 ships good tools for simple cases. You only need a dedicated event solution once seats, deadlines and participant lists come into play.
The built-in tools are enough for this
- A meeting with a fixed group of attendees: an Outlook invitation is enough.
- An informal sign-up without seat limits: Microsoft Forms collects the responses.
- An open online meeting without registration: a Teams link will do.
This is what Smarter Event Booking is built for
- Limited seats: maximum attendance, waiting list and automatic successors
- Registration and deregistration deadlines, plus a registration limit per person
- Automatic confirmation emails with an ICS calendar entry
- Central participant management across all events
- Data stays in your own SharePoint lists – no third-party system
If the left column covers your case, you don’t need an app – you’ve already paid for the built-in tools. Smarter Event Booking exists for everything on the right.
Licensing via Microsoft AppSource
Procurement through Microsoft AppSource – with local prices, taxes and centralized billing.
Licensing per site collection
You only pay for the site collections in which Smarter Event Booking is actually used – no bundle pricing, no hidden costs.
Pay per use
Billed only for the site collections you use
All features
No functional restrictions
All features included
- Unlimited events
- Automatic email notifications
- ICS calendar entry for Outlook
- Waiting list function
- Professional support
Purchasing & licensing
Three steps to your license
Microsoft separates the app from its license in the marketplace – that’s why you’ll find Smarter Event Booking listed twice. Getting licensed is still quick:
Install and try the app
Install Smarter Event Booking from the Microsoft marketplace into your SharePoint environment for free and try every feature without obligation.
View the app in the marketplaceBuy the license from Microsoft
Purchase the license as a subscription directly on Microsoft AppSource. You’ll see the price there in your local currency – including the correct taxes for your country.
See the price in your currencyActivate your site collection
Assign the license to the site collections where Smarter Event Booking should run. Your data and settings from the trial are preserved.
Billed directly by Microsoft
Buying through AppSource is procurement without the procurement process: the contract runs through the Microsoft account your organization already has.
No new vendor
You buy from Microsoft – no vendor onboarding or supplier checks in your purchasing department.
Invoice from Microsoft
With the correct VAT for your country, in your local currency.
One bill
The license appears on your existing Microsoft 365 invoice – alongside your other subscriptions.
Full control
Manage, scale or cancel the subscription at any time in the Microsoft 365 admin center.
Frequently asked questions about buying
Why is Smarter Event Booking listed twice in the marketplace?
Microsoft technically separates the app from its license: you install the app for free in your environment and purchase the license as a separate subscription. Microsoft mandates this split for all SharePoint apps with marketplace licensing. For the purchase, the listing with the “License” suffix is the right one.
What happens after the trial?
Your data lives in your own SharePoint lists and is preserved. Once the license is activated, you continue right where you left off.
Do we need a credit card?
Not necessarily. Payment runs through your organization’s billing profile at Microsoft – by credit card or invoice, depending on your configuration.
Who in our organization can buy?
The purchase is made in your organization’s Microsoft account – usually by someone with permission for marketplace purchases, for example a billing administrator.
How do we cancel the subscription?
Directly in the Microsoft 365 admin center – you manage the license like any other Microsoft subscription.
Questions about the purchase process?Get in touch – we’re happy to guide your IT team through the first purchase.
From calendar entry to waiting list
ICS calendar entry
Every registration automatically creates an Outlook calendar entry – events land directly in the participant’s calendar.
Waiting list function
Activate waiting lists for fully booked events and manage successors automatically.
Microsoft 365 integration
Smarter Event Booking is fully integrated with SharePoint and Microsoft 365 – no additional systems required.
- ICS
- calendar entries for Outlook
- Waitlist
- for fully booked events
- notifications sent automatically
- AppSource
- licensing per site collection
Support & Resources
Guides and legal information for Smarter Event Booking.
Questions about Smarter Event Booking?
Try the solution on Microsoft AppSource without obligation – or contact us with questions about rollout and licensing.