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Knowledge from real projects

Practical articles on SharePoint, Microsoft 365, Teams and SPFx – based on more than 20 years of project experience. Page 2.

Personal writing by Florian Grasel → floriangrasel.com

Table: requirements from ISO 9001 clause 7.5 and how they are implemented, from review and approval to retention and disposition

DocumentsOct 2, 2026

ISO 9001 document control with SharePoint

What ISO 9001 clause 7.5 requires for the control of documented information, what SharePoint covers and where controlled documents need more.

Diagram of an acknowledgement: 38 of 52 people have confirmed version 4, list with the status Confirmed, Reminded and Open

DocumentsOct 1, 2026

Read confirmation in SharePoint: proving acknowledgement

SharePoint has no read confirmation for documents. What a record of acknowledgement must contain and how distribution lists, deadlines and reminders interact.

Smarter Engagement Calendar in the Launch design with doors for a software launch

IntranetOct 1, 2026

Smarter Advent Calendar becomes Smarter Engagement Calendar

Version 1.4: occasions all year, content in four languages, ready-made content packs, new designs, a flexible schedule, new campaigns on the same page and simpler licensing.

Five approval workflows compared, from quality coordination, reviewer and line manager to department reviewer and approver

DocumentsSep 30, 2026

SharePoint document approval workflow: five real-world examples

Five examples of approval workflows for controlled documents in SharePoint. Which questions shape the workflow and why a standard workflow rarely fits.

Timeline: version 3 applies until the effective date, version 4 is readable from approval and applies from the effective date

DocumentsSep 29, 2026

Valid from: distributing documents before the effective date

How an approved document in SharePoint is readable before it applies: staging library, switch-over on the effective date and the questions to settle first.

Diagram: a work instruction with valid version 3 and approved version 4, which only applies from an effective date

DocumentsSep 28, 2026

SharePoint as a DMS: where major and minor versions end

SharePoint offers a lot for document management. For controlled documents with an effective date, multi-stage approval and acknowledgement, built-in tools end.

IntranetSep 28, 2026

Smarter Tombola 1.2: setup assistant, emails via Microsoft 365 and a fair prize draw

Version 1.2: a setup assistant, settings in the admin bar, emails via Microsoft Graph, a prize draw across all tickets, French and Italian.

Four project phases as a chain: quotation, order, warranty and archive, with the state of the project workspace for each phase

ProjectsSep 27, 2026

Project phases in SharePoint: from quotation to project closure

How a project workspace follows the phases of a project: from quotation through order and warranty to the clean-up after closure.

Diagram: a file name is broken down into project, trade, drawing type, number, index and status, with the versions of a drawing with index A to C below

ProjectsSep 26, 2026

Drawing management in SharePoint: drawing code, index and versions

Managing drawings in SharePoint via a drawing code in the file name: metadata from the name, every index a version and where the limits lie.

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