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Getting started with TagTeam

Step-by-step guide to installing and setting up your first tagging system in Microsoft Teams.

Table of contents

Welcome to TagTeam!

The days of endless searching and scrolling are over. Tag messages in your team channels with @TagTeam and quickly find them again on the Tagged Messages tab.

1

Installation & Setup

Getting started with TagTeam is easy. Add a new tab in the desired channel and select the TagTeam app.

  1. Go to the desired Microsoft Teams channel
  2. Click the + icon to add a new tab
  3. Select the TagTeam app from the list
  4. Click "Save"

Result

A new tab named "Tagged Messages" is created. Here you can view and filter all tagged messages in your channel.

2

Manage tags

To be able to tag posts in your channels, you first need to create tags. Open the Settings of the "Tagged Messages" tab in your channel.

Create tag

Create a team or channel tag by clicking "+ Add tag". Choose name, color, and visibility.

Delete tag

Hover over the tag and click "Delete tag". Note: Deleted tags will no longer appear on tagged messages.

Available tags

The "Tags" tab in the "Settings" dialog shows all available tags for the current channel, including team tags that are available to the entire team.

Add and manage tags in TagTeam
Create and manage tags in TagTeam
3

Tag messages

First, write your message as usual. Before you click the paper plane to send it, you can tag your post.

Messaging extension

Click the three dots under your message and select TagTeam from the available apps.

Mention the bot

Type @TagTeam anywhere in your message and press Enter or Tab.

Tip

Start typing a tag name to search. The bot suggests matching tags.

Use the TagTeam messaging extension

Messaging extension

  1. Write your message
  2. Click the three dots
  3. Select TagTeam
  4. Choose a tag
  5. Send the message
Mention the TagTeam bot

Mention the bot

Type @TagTeam anywhere in your message and press Enter or Tab.

A message tagged with TagTeam
What a tagged message looks like

Successfully tagged

Both ways work: your message is now tagged!

4

Find tagged messages

To view and filter tagged posts for your team, go to the "Tagged Messages" tab.

Filter by tag name

Show only messages with selected tags

Filter by author

Find messages from specific people

Navigation

Click "Go to message" at the bottom right of a card to open the original message in the channel.

Find tagged messages in TagTeam
Filters and search for tagged messages
5

Frequently asked questions

Why do I need TagTeam if Teams already has search?

In Teams, you can store a message in a channel — and that's it. Unlike a file system, SharePoint, or Outlook, there's no folder hierarchy to structure conversations. So if you have many discussions (which is great — teamwork makes the dream work), you would either create countless channels or spend a lot of time searching, clicking, and scrolling to find what you need. TagTeam is the right tool for you!
Problem: Too many Teams channels
Problem: Too many channels
Problem: Endless scrolling in Teams
Problem: Endless scrolling

How is TagTeam different from the built-in Teams tags?

Teams' built-in "Tags" feature is used to notify multiple people, similar to distribution lists. TagTeam, on the other hand, is real tagging like on social media (X, LinkedIn, Yammer). It lets you classify messages and find them more easily.

Is TagTeam really free?

Yes — TagTeam is currently free. However, Azure resources are expensive. Depending on global usage and increasing Azure consumption, we may need to limit the number of usable tags and introduce a premium version. We are a small company and develop and host this service pro bono. If you like our service, feel free to reach out — every bit of support is appreciated!

What data does TagTeam collect?

TagTeam stores only the tags and a few details about your tenant to show the correct tags (team ID/channel ID). It also stores the email address of the person who created the tag and the domain name. For details, see our Privacy Policy for Apps and Add‑ins.

What features are planned next?

We already have several ideas to extend TagTeam:

  • Connect to the Microsoft SharePoint Taxonomy Store for tag selection
  • Overview of tagged messages and documents
  • Advanced tag filters (search) across channel and team boundaries

Questions about this product?

Our support team is happy to help with any questions about TagTeam.

Get in touchsupport@smarterbusiness.at