In this article, I’ll show you how the new SharePoint Feedback workflow is integrated into our Document Management System (DMS). This is an extension to our document management system for SharePoint documents.

How the SharePoint Feedback Workflow Works

In addition to the well-known features, view information, edit information and view workflow, we have implemented a new function to give feedback. This allows the user to comment on and view comments on a document.

Depending on which library you are in, you get a different representation.

If you are in the editing library, we will display all comments on all versions. These are always clearly grouped according to the version.

Alle Versionskommentare in Bearbeitungsbibliothek
If, on the other hand, you are in the published documents, we only show the comments on the currently published version.
Latest Version Comments in Published Library - Feedback Functionality for SharePoint Document Management System

This ensures that reviewers can access all comments. Ordinary users, on the other hand, can only view the latest comments of the current version.

In contrast, a user who has access to the DMS can comment in any view. We save the comments in a separate SharePoint list. Administrators can manage them and can edit or remove comments.

If you are even more interested, we explain in the article search functionality for SharePoint document management application how we have implemented the search functionality in our DMS.

Do you have more questions about our SharePoint Feedback workflow? Then simply write us a comment or contact us.