NEW: For a modern way to plan events in SharePoint Online we built Smarter Event Booking for you.
SharePoint event planning at a glance
You need to organize an event in SharePoint and want attendees to register with a single click? This guide shows how SMARTER Calendar Entries take the manual effort out of planning SharePoint events.
Why SMARTER Calendar Entries?
Imagine rolling out an on-site health check for your entire company. SharePoint should handle every booking anonymously, eliminate double reservations, and keep administrators in control. With the SMARTER Calendar Entries tool you set up the event once, publish the available time slots, and the tool automatically manages reservations. You can decide whether participant names stay visible or whether occupied slots only show their status, and the system can also send confirmation emails.
How the scheduling tool works
A user with the right permissions creates a SharePoint list entry for every time slot in the event. They provide the title, date, start time, and end time, and SMARTER Calendar Entries fills in the remaining metadata. If someone without SharePoint access wants to participate, an administrator can add them as an external user so that every employee can secure a slot.
Adjust Web Part settings
The Web Part’s settings let you tailor the experience. Rename the connected list to run multiple Web Parts that point to different lists and surface other content. You can also decide whether users may see the names of booked participants or whether the entries stay anonymous.
Conclusion: Efficient event planning in SharePoint
With SMARTER Calendar Entries, managing a SharePoint-based event becomes effortless—freeing you to focus on the experience rather than the logistics.
